Institutional Health, Safety, and Wellness Awareness 2025

Elizabeth Galloway is committed to providing staff and students with a safe, healthy, and supportive environment in which to work and study. The Academy recognises that the health, safety and wellbeing of our staff and students is important. As an institution we commit to providing a supportive workplace and study culture where healthy career and lifestyle choices are valued and encouraged. To stay safe while on campus please familiarise yourself with the following. Please tick each rule/ statement accordingly:

General safety

Observe safety for yourself and others in all venues.

Consider your safety first.

Report any incidents no matter how small to one of the appointed safety officers: Heather, Lise or Raphael.

The first aid box is located in the library.

Student Contact

Absent students with valid reason are to inform the relevant facilitators on or before the day of absenteeism and provide certification.

Ensure that your contact details and residential address is up to date on the Academy records.

Use of Campus Facilities

Wear practical shoes as this is a working environment, flat, closed shoes are required when working in the production / machine rooms.

Smokers and vapers must make use of the outside designated smoking area.

Alcohol is prohibited on campus.

No running, move at a steady safe pace through the building and on the stairs.

Do not tamper with the fire extinguishers, or block access to the fire extinguishers.

General Classroom Rules 1:

Familiarise yourself with your academic planner and arrive timeously for all scheduled classes.

Plan accordingly, ensuring you bring the necessary stationery and equipment for each class.

Cell phones should be placed on silent and securely out of sight on entering the classroom.

Students may only wear earphones during class time to listen to music or podcasts, at the discretion of the facilitator.

Audio visual devises are prohibited during class time, i.e. the watching of series while working on academic tasks during class time is not allowed.

General Classroom Rules 2 - Use of Facilities:

Eating and drinking is not allowed in the classrooms, especially the CAD lab and the Production studios, sealable bottled water is permitted.

Keep the walkways in the classrooms clear, this can be achieved by placing your bags or toolboxes under the tables.

The classrooms are shared spaces and should therefore be left in the same condition you found it in, neat and clean.

Students may only wear earphones during class time to listen to music or podcasts, at the discretion of the facilitator.

The Academy cannot be held liable for any work or personal items left on campus.

Communication:

The main form of official communication to students and parents are done via email.

Students and staff make use of WhatsApp groups for short-hand communication, however students are to prioritise checking their emails.

It is the responsibility of the student to ensure that they are receiving official communications on both these platforms.

All academic related communication and submissions should be made via your EG email.

EG has an open communication policy and encourages all students to communicate any concerns, so that we are aware, can create solutions and or provide support.

Security Awareness - Personal Valuables:

Always keep your phone with you, preferably out of sight.

Do not leave your valuables (bags, laptops etc.) unattended.

If valuables are left in your car ensure they are out of sight, preferably in the boot.

Ensure your car is locked once parked.

Security Awareness - Digital Data:

Always back up any important data to at least 2 devices / USB`s / hard drives, digital devices are prone to getting stollen, damaged or lost.

Investigate a cloud backup solution, or for smaller files email them to yourself. It is important that you get into a habit of backing up your work from your laptops and your phones.

CAD work should not be saved to the Academy computer desktop, but to an external drive. The Academy computers are shared devices, and you are not guaranteed to be working on the same device in each session, in addition the Academy computers are maintained / updated / cleared bi-annually to ensure optimal function and the Academy does not take responsibility for lost work due to maintenance.

Digital submissions should be submitted as per the facilitators instructions, as well as saved in the relevant module folder on the Projects server.

Security Awareness - Campus:

If you see anyone you do not recognise, who is unaccompanied, please ask who they are and direct them to a staff member. If you are afraid to approach them, report the matter to a staff member.

Please complete the field below with your details as acknowledgement of the Health & Safety Rules above:

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